Document Controller | Tier 1 Developer | South London | £40k

Job Purpose

The Document Controller is responsible for monitoring the EDMS system and be the first point of call for all document management for the Project Team. They will liaise with and advise all Departments on information management matters throughout the life of a project.

This is an exciting and challenging role, which provides an opportunity for a well-organised individual to make a significant impact in a crucial part of the business.

Key Responsibilities

·        Assist the Technical Team with printing and collating drawings.

·        File all drawings in folders, electronically and on racks.

·        QA check drawings on Asite to have matching revisions, file names and titles.

·        Distribute subcontractor’s drawings to consultants for comment.

·        Attend and minute design team meetings and workshops.

·        Carry out as-built demise checks and assess against brochure.

·        Obtain postal addresses.

·        Track the status of all subcontractor drawings.

·        Chase consultants for comments.

·        Distribute consultants drawings to subcontractors.

·        Send Asite invitation out.

·        Help solve Asite problems that arise form subcontractors and design team members.

·        Train those that need training on how to use Asite.

·        Closing and clearing Asite accounts for Commercial Team.

·        Weekly and monthly Asite project reporting.

·        Managing RFI’s, NCR’s, NIP’s, and Technical Submittals issued on Asite and issue accordingly for response.

·        Printing and binding documents for the Technical Team.

·        Keep the project directory up to date.

·        Writing confirmations of verbal instructions.

·        Collating tender packs on Asite once issued by Commercial and Technical Team and then producing a tender register.

·        Tracking addendum items on Asite throughout the tender process.

·        Forwarding tender queries issued on Asite to the Commercial Team during the tender process.

·        Collating tender returns form Asite and issuing to Commercial and Technical Team.

·        Assist with demise checks.

·        Upload updated Technical Manual to Asite and issue to consultants and subcontractors.

·        Assist with the close out of the O&M Manuals.

·        Assist the Technical Co-ordinator as required.

·        Collate planning condition packs in readiness for submission to Local Authority.

·        Provide Admin cover i.e. answering telephones, forwarding calls and covering from desk during Admin Team lunch hour.

In return

·        £40,000

·        Pension

·        Career progression